Key Concepts¶
A Point of Sale system helps you run your store by tracking sales, payments, inventory, and staff. Kensium Point-of-Sale keeps everything organized and up-to-date automatically.
How Kensium Point-of-Sale Works¶
- Connects with Acumatica: Products flow from Acumatica to Kensium, sales flow back automatically
- Offline capability: Store operates even without internet; syncs when connection returns
- Fulfillment options: In-store pickup, ship from Acumatica, BOPIS, BORIS
Key Terms You Should Know¶
| Term | Definition |
|---|---|
| Register | The computer or device where you process sales. Each register is assigned a number (Register #1, Register #2, etc.). |
| Cash Drawer | The physical cash box connected to your register. It holds the money from sales. You count it at the start and end of your shift. |
| Transaction (or Sale) | A complete purchase from a customer. It includes what they bought, how much they paid, and what payment method they used. |
| Tender (Payment Method) | How the customer pays: cash, credit card, debit card, gift card, etc. Some customers pay with more than one method (split payment). |
Sales & Transactions¶
Current Sale: Being assembled, temporary, can be cancelled
Completed Sale: Finalized, paid, locked, counted in drawer
Payment Methods (Tender): Accepted methods are cash, credit/debit card, check, gift certificate, store credit, account payment. One sale can use multiple payment methods (split payment).
Customer Types¶
Kensium Point-of-Sale handles three types of customers:
Acumatica Customer¶
Individual transactions are automatically posted to Acumatica. Useful for wholesale or business customers.
Marketing Customer¶
Kensium keeps individual customer transaction data, but treats them as a default customer for posting to Acumatica. Useful for tracking customer behavior while simplifying accounting.
Default Customer¶
No customer recognition on the transaction - just a generic customer. Used for quick sales where you don't track who bought what.
Special Feature¶
Kensium can consolidate multiple transactions for Marketing and Default Customers when posting to Acumatica. This dramatically reduces the number of transactions in your accounting system while keeping all necessary data in Kensium.
Fulfillment Options – All the bases covered:¶
| Fulfillment Option | Key Features |
|---|---|
| Cash & Carry | Multiple payment types, single-step transactions |
| Acumatica Fulfillment | Create Sales Orders for future fulfillment (special orders, out of stock) |
| Mixed Mode | Combined carry-out + fulfillment with single payment record |
| BOPIS / BORIS | In-store pick up and online return processing |
Point of Sale Features¶
- Offline: Store operates without internet; syncs when connection returns
- Multiple Drawers: Configure multiple cash drawers as needed
- Mobile Order Pad: Create, save, and recall orders on mobile device. Useful for line busters and field sales
ERP Integration¶
Kensium Point-of-Sale integrates seamlessly with ERP systems through bi-directional data synchronization. Customers, inventory, and pricing are controlled by the ERP and automatically synchronized with Kensium Point-of-Sale. Key capabilities include:
- Automatic data exchange: Items and pricing flow from ERP to Kensium Point-of-Sale; sales transactions flow back to ERP
- Accounting customers: Create and maintain ERP customers directly from the register with credit checks
- Consistent pricing: Customer-specific pricing from ERP is applied at the point of sale
- Complete inventory control: Managed entirely from the ERP with real-time visibility
- Transaction posting: Accounting customer transactions post directly to ERP invoices; other customers can be consolidated for batch posting
No manual updates needed - synchronization happens automatically on a scheduled basis.
Tax Handling¶
- External Tax (AvaTax): Real-time calculation from Avalara, considers location and exemptions
- Basic/Local Tax: Pre-configured rates, fixed percentage, works offline
Both calculate and apply tax automatically.